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If you don’t have the appropriate tools, editing your PDFs might be much more difficult.

What is a PDF file?

PDF or Portable File Document is a popular file format in businesses and online education platforms. As a consequence of technological progress, individuals are increasingly drawn to reading ebooks rather than physical books. Physical papers are not only more expensive and time-consuming to produce, but they also have a greater carbon footprint. Today, you may download PDFs for free online.

Features Provided by PDF files

PDF files are simple to distribute via emails and make content easier to read. These also aid in the preservation of the content’s structure across various platforms by allowing readers to view the same layout regardless of device.

PDF files are highly popular since they have several advantages, one of which is their security. PDF files include an encryption function, allowing you to password-protect your document. As a result, only the authorized person may access the file; as a result, your file’s information remains secure.

Limitations Offered by PDFs

Apart from the convenience that PDFs provide, they also have a limitation: their non-editable nature. It is possible to copy and print the contents of a PDF file, but one cannot modify it. It’s a compliment to its security, but you may occasionally need to update the file. You might want to add notes for future reference, and that requires the ability to write on them.
Fortunately, there are several tools to edit a PDF file. Let’s look at the top 6 tools to edit a PDF document and update it quickly.

1. Preview on macOS

Preview is a Mac-only PDF and image viewer that allows you to view and modify PDFs. Let’s look at how to edit a PDF in Preview.

  • Open the PDF file that you wish to edit. On the Markup toolbar, click on the ‘Text’ icon; this will bring up a drop-down menu. Instead of doing this step, choose Tools>Annotate>Text.
  • In the middle of the PDF document, you will see a text box symbol labeled as “T.” Click on it to input the text into the black text box field. Drag and drop the text box where you wish to add content to the file.
  • Click the ‘A’ icon on the right side of the document to modify your text.
  • Choose the ‘File’ menu’s ‘Save’ option to save all of your modifications once you’ve finished editing.
2. MS Word (https://www.microsoft.com/en-ww/microsoft-365/word)

MS Word is a good tool to edit PDFs that are mostly text-based. Here are the stages involved in creating a PDF with MS Word.

  • Open the Microsoft Word program.
  • To edit a PDF file, go to the “File” menu, select “Open,” and then select the file you wish to modify. Allow Word to work with the document.
  • The program will take your PDF file, create a duplicate copy of it, and display it in a readable format. The original PDF file will not be altered.
  • You can now modify the text of your PDF document and apply any needed formatting with ease. Save the revised file as a PDF or Word document.

When you need to make minor modifications, these various approaches to modifying a PDF file are quite effective. However, regarding making major changes, there are several disadvantages. If you want to handle heavy PDF forms, erase text, modify or remove picture text. And so on, there may be times when you require specialized software. You’ll need a specialized program to make the process go more smoothly and swiftly.

3. Markup on iPhone

You can give your images, screenshots, and even PDF files a facelift by using Markup on an iPhone. Follow these steps to modify a PDF file on your iPhone.

  • From the Files app, open the PDF file on your iPhone.
  • On the top right corner of the file, you will see a little ‘Markup’ symbol in the form of a marker. Tapping on this icon will enable you to do so.
  • Highlighter, scale, pen, pencil, and other editing tools are all available. If you want to add text or explore additional editing alternatives, simply touch the ‘+’ symbol.
  • You’ll come across a choice like Text, Signature, Magnifier, and so on. Select the option that best matches your editing requirements.
  • Tap on ‘Done’ once all of the editings are finished.
4. Adobe Acrobat DC (https://get.adobe.com/reader/)

Adobe Acrobat DC is a desktop-based program that allows you to create, view, and edit PDF files as well as pictures. You can modify the PDF file using your desktop or mobile device. Quickly editing a PDF using an easy-to-use interface lets you write to it quickly.

  • To begin, you must go to Adobe’s official website and download Adobe Acrobat DC.
  • After the download and installation are finished, open Adobe Acrobat DC, then choose “File” from the drop-down menu.
  • To upload a PDF document for editing, go to “File” and select “Open.”
  • Choose the ‘Tools’ menu and choose ‘Edit PDF’.
  • To make changes to the PDF, select the ‘Add Text’ icon. To alter the size, color, or format of the content, use the menu bar on the left side of the screen.
  • Click the ‘Save’ button on the ‘File’ menu to save the modifications. You may also rename the file before saving it.

Drawback: To be able to edit PDF files, you’ll need a paid version of Adobe Acrobat DC.

5. PDFChef (https://pdfchef.com/)

The free PDF Expert by Movavi is a versatile PDF editor that lets you modify the file in any way you choose. You may add or edit text or pictures to your PDF, as well as move or delete pages, with this program.

It utilizes Movavi’s cloud storage to save your data. You can quickly access your papers using this cloud storage. You may also combine files from several applications, including CorelDraw, Excel, Word, AutoCAD, and others.

The program PDFChef allows you to quickly add your signature to a PDF document and thus produce a completed contract. This tool gives free access to online PDFs, such as research papers and ebooks, in addition to PDF editing. This software is virus and malware-free, making sure the protection of your documents.

6. Nitro (https://www.gonitro.com/)

The best features of Nitro are its security and ease of use. It’s simple to create, edit, and combine PDFs using Nitro because it’s made for businesses. It also secures your papers by applying user permission and encryption, in addition to PDF creation and editing.
With its simple-to-use PDF templates, Nitro enables the production of PDF files. It has all of the characteristics that businesses look for in a document management system, such as bulk signing, audit trails, team collaboration, and more. It’s free, but it only has the bare essentials. To use all of the advanced features, you’ll need to buy one of their packages.


All of the specialized software we’ve listed has its unique benefits and drawbacks. It’s important to do your research before settling on a program that will best fit your needs. If you’re looking for an easy-to-use PDF editor with a variety of features, Adobe Acrobat DC is a good option. For businesses that need added security measures and collaboration tools, Nitro is a great choice. If you just need to quickly add your signature to a PDF, then PDFChef will work perfectly.
To fulfill hefty business-level PDF editing demands, the third-party tools listed above are recommended.

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